Personal Assistant

New York, NY

Overview:

Guidepoint is looking for a Personal Assistant – Executive Assistant to serve as the main point of contact for the CEO. The ideal candidate is a self starter with a proactive attitude that can work well in a fast paced environment.

What You’ll Do:

Personal Assistance:

  • Manage calendar and travel– proactively address delays or cancellations, develop detailed itineraries with added suggestions for family trips, and conduct check-ins to make sure the CEO understands each day’s expectations
  • Assist accounting with the preparation and gathering of all personal documents required for tax returns and expense reports
  • Liaise with staff when coordinating trip preparations
  • Assist in the planning and coordination of office events – happy hours, holiday party, and quarterly outings
  • Run personal errands – shopping, lunch, banking, etc.
  • Filing and documentation – take charge of reporting,
  • holiday gifting initiatives, and additional database updates per ad hoc requests

 

Office administration:

  • Manage the CEO’s calendar, scheduling, travel, phones, correspondence (some PA work as requested)
  • Maintain all office equipment, order supplies
  • Liaise with IT team to address computer/phone/network/misc. tech issues
  • Liaise with all office vendors, analyze bids and maintain contracts, re-negotiate as necessary
  • Liaise with building management regarding security issues, city codes and office maintenance
  • Coordinate all mailings (regular mail/Fedex/client holiday gifts/etc)
  • Handle all parts of international

What You Have:

  • Experience – You have a minimum of 2 years’ experience supporting a C-level executive
  • Education – You have completed a Bachelors degree and have an outstanding academic record
  • Sophisticated – You are professional and discreet in all of your communication, and have a grasp and interest ranging from global current events to new restaurant openings
  • Resourceful – You approach new projects with enthusiasm and focus, keeping all of your active priorities well-organized and current
  • Motivated – You are eager and willing to pitch in on any project that comes across your desk, while maintaining an innate sense of efficiency and attention to detail in all of your work

What We Have:

  • Competitive compensation
  • Free snacks and beverages
  • Excellent medical, dental, and vision coverage for you and your dependents
  • 401(k) match, life insurance, commuter benefits, corporate gym rates, paid time-off and parental leave plans
  • Friday happy hour and “Summer Fridays”
  • Year-round corporate athletic league
  • Casual work environment

About Guidepoint:

Guidepoint, a leading expert network firm, connects clients with vetted subject matter experts—Advisors—from their global professional network. Guidepoint clients leverage the insights and perspectives shared by Advisors to stay informed and make better business decisions. Its slate of services, including phone consultations, surveys, events and proprietary data insights products, help professionals gain comprehensive understanding of a topic before making strategic or investment decisions. Guidepoint’s multinational client list includes 9 of the top 10 consulting firms and some of the largest hedge funds, private equity firms and Fortune-ranked public companies. For more information, visit www.guidepoint.com.